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knockouts:setting-up

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Setting up a knockout

Here we are going to set up a brand new knockout event and walk through what organisers need to do to get themselves up and running. You will need to be logged on as a club, district or county.

Create a knockout

In the EBUKnockout area you will find a button to Create New Knockout. Pressing this will open up the following screen.

The Knockout Title is split into two parts: the name of the event and the date. This makes it easier to group similar knockouts together on the results pages.

Important: if you are creating a new Plate event based on an existing Main event, please see the Setting up a Plate event page. This links the two events together and makes it easy to copy teams from one event to the other.

List of knockouts

The knockout will now appear in your list. Click on it to open up the knockout page. Here you will see all the information about the knockout in one screen. At the top there is round information, and links that let you draw a round. Then there is the match list, which shows you all the matches and gives you options to filter and search for teams. And finally, at the bottom, there is the teams list which lets you add, remove and amend teams who are taking part.

Edit knockout settings

The overall knockout settings can be found by clicking on the little notepad icon next to the knockout name. This will open up a form like the following:

Name and Date Name can be changed here if you change your mind about that.

Allow captains to make roster edits gives captains the ability to change members of their teams themselves. This will lighten the load of the event organiser if the event regulations allow it.

Prevent players from playing in more than one team will check any new players being added to see if they are registered on another team. Note that this is not enforced for a Plate event, which is considered to be a separate knockout.

Enable advanced features switches on some advanced geographical features which you can read more about on its own page. We do not expect anybody other than the EBU itself to use this feature but if a group of counties want to get together to organise a knockout event, there is the option to restrict draws to avoid excessive travelling.

Add teams

The first thing you'll want to do is add all your teams. Your life will be much simpler if you add everyone before you do things like setting up the round structure and drawing the first round. However, those tasks are not final and there are ways of editing the draw if a team does enter your event late.

The simplest way to add a team is to click on the Add team button. This will open the following form:

All you need here is the team name - you can make other settings later. The Team Suffix is separate from the team name to make it easier for the draw system. This is where you put the 'A' and 'B' if you have teams like Aylesbury A and Oxfordshire B.

Import CSV of teams

For larger events, you may find it simpler to prepare a CSV file of team information, rather than adding the teams one by one. The required format is as follows:

Aylesbury,A,OXF,HP19 8AZ,00987654,00900001,00900002,00900003,00900004
Aylesbury,B,OXF,HP19 8AZ,00987654,00900005,00900006,00900007,00900008,00900009
Thame,,,,,

The columns are, in strict order:

Team Name (required)
Team Suffix
Team County Code (3 characters, only really used by the EBU to restrict matches)
Home Postcode of team (only used for geographically constrained draws)
EBU# of team club (can be used to link a team back to their club)
Captain's EBU#
Player 2's EBU#
Player 3's EBU#
etc.

You can only assign one captain via the CSV file, but it is easy to make other players captains once they have been imported. Most of the fields can be blank and you can leave out the players - see the third line in the example above for a minimal record.

Once the file has been prepared, click on the Import CSV of Teams button and drag the file into the box, or browse for it through the Browse button. If the file loads successfully it will tell you how many teams and players have been read and if you're happy with it you can click on Submit.

knockouts/setting-up.1457441884.txt.gz · Last modified: 2016/03/08 12:58 by michael