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Here we are going to set up a brand new knockout event and walk through what organisers need to do to get themselves up and running. You will need to be logged on as a club, district or county.
In the EBUKnockout area you will find a button to Create New Knockout. Pressing this will open up the following screen.
The Knockout Title is split into two parts: the name of the event and the date. This makes it easier to group similar knockouts together on the results pages.
Important: if you are creating a new Plate event based on an existing Main event, please see the Setting up a Plate event page. This links the two events together and makes it easy to copy teams from one event to the other.
The knockout will now appear in your list. Click on it to open up the knockout page. Here you will see all the information about the knockout in one screen. At the top there is round information, and links that let you draw a round. Then there is the match list, which shows you all the matches and gives you options to filter and search for teams. And finally, at the bottom, there is the teams list which lets you add, remove and amend teams who are taking part.
The overall knockout settings can be found by clicking on the little notepad icon next to the knockout name. This will open up a form like the following:
Name and Date Name can be changed here if you change your mind about that.
Allow captains to make roster edits gives captains the ability to change members of their teams themselves. This will lighten the load of the event organiser if the event regulations allow it.
Prevent players from playing in more than one team will check any new players being added to see if they are registered on another team. Note that this is not enforced for a Plate event, which is considered to be a separate knockout.
Enable advanced features switches on some advanced geographical features which you can read more about on its own page. We do not expect anybody other than the EBU itself to use this feature but if a group of counties want to get together to organise a knockout event, there is the option to restrict draws to avoid excessive travelling.
The first thing you'll want to do is add all your teams. Your life will be much simpler if you add everyone before you do things like setting up the round structure and drawing the first round. However, those tasks are not final and there are ways of editing the draw if a team does enter your event late.
The simplest way to add a team is to click on the Add team button. This will open the following form:
All you need here is the team name - you can make other settings later. The Team Suffix is separate from the team name to make it easier for the draw system. This is where you put the 'A' and 'B' if you have teams like Aylesbury A and Oxfordshire B.
For larger events, you may find it simpler to prepare a CSV file of team information, rather than adding the teams one by one. The required format is as follows:
Aylesbury,A,OXF,HP19 8AZ,00987654,00900001,00900002,00900003,00900004 Aylesbury,B,OXF,HP19 8AZ,00987654,00900005,00900006,00900007,00900008,00900009 Thame,,,,,
The columns are, in strict order:
Team Name (required) Team Suffix Team County Code (3 characters, only really used by the EBU to restrict matches) Home Postcode of team (only used for geographically constrained draws) EBU# of team club (can be used to link a team back to their club) Captain's EBU# Player 2's EBU# Player 3's EBU# etc.
You can only assign one captain via the CSV file, but it is easy to make other players captains once they have been imported. Most of the fields can be blank and you can leave out the players - see the third line in the example above for a minimal record.
Once the file has been prepared, click on the Import CSV of Teams button and drag the file into the box, or browse for it through the Browse button. If the file loads successfully it will tell you how many teams and players have been read and if you're happy with it you can click on Submit.
Now that we've added some teams, you should see them listed at the bottom of the page. The teams with black asterisks are the originally seeded teams, and any that have a red asterisk are a team who are seeded by virtue of defeating a seed. To amend a team's information you can click on the team name.
At the top you can change the team name and suffix, if you need to. The Venue Information box would usually be used by the team captains rather than the event organiser. This allows them to enter some information about their home venue, for the benefit of their opposition.
Team originally seeded can be checked to make this team a seed. Note that you cannot check this box after the team has played a match, as it messes up some of the calculations. If you must amend this later, remove the result of any matches the team has played (delete the scores), change the team seeding and then reenter the match results.
Team beat a seed is set by the system if the team defeated a seed. They will be treated as a seed for any future draws.
Below this you will find the Match History and the Team Members list. New members can be added to the team by entering the EBU number and surname in the box and clicking Add Player. You can make someone a captain by clicking on the outlined captain next to their name. Current members can be removed (if they have not played any matches) by clicking on the cross. Note that you must always leave at least one captain on any team.
Finally, you can delete the team by clicking on the Delete Team button.
To set up the rounds click on the Set Up Rounds button at the top of the page. Important: you will find it much easier to add all of the teams before you set up the rounds. The number of teams you have directly influences the number of rounds and the number of byes and adding teams later will require you to recalculate the event format. Some things to bear in mind: