EBU Event Accommodation Booking Service

For the last ten years the EBU has offered a Accommodation Booking Service (ABS) in partnership with an external tour operator, who also arrange our overseas congresses. This service is currently operated by Arena Travel, a company with a proven track record in dealing with hotels, both arranging bookings and in dealing with any issues that might arise. The aim is to provide a comprehensive service that is quick and easy to use which will have some of the best negotiated rates available. The offices of Arena Travel are open from 9am-5.30pm Monday to Friday. To make a booking contact them on:

Arena Travel EBU Booking Line
01473 917309

or use their website:

Make a reservation online with Arena Travel at

Events Covered in 2023:

  • Tollemache Final
  • Schapiro Spring Foursomes
  • Crockford Finals

Making hotel bookings directly

While is it not compulsory to stay in the host hotels in order to be able to play in these events, members should be aware that we are only able to hold them in these venues by providing the hotels with sufficient bookings. So although you may play in the events without staying in the hotels, we do need people to stay in them if we are to continue to be able to run events there.

The rates for hotel rooms for our events are based on a minimum number of rooms being set aside for us and take account of the fact that we need a large number of twin rooms to be let to single occupants.

For this reason, you may sometimes be able to find rooms at different rates from another third-party reseller, especially close to the time of the event. These could be cheaper or more expensive but there is no guarantee that they will be available or include exactly the same benefits. The hotels themselves are not meant to take bookings with our members directly.

T&Cs for bookings with Arena Travel

In order to take advantage of these reduced rates you will be asked to pay £50pp deposits at the time of booking. Up to 6 weeks beforehand guests can transfer to another date, which is when the balance is due. After this the following cancellation terms apply: 

41- 28 days – 75% cancellation fee 
27 – 14 days – 90% cancellation fee 
Less than 14 days 100% cancellation fee 

Please Note: The EBU does NOT receive any payment from Arena Travel for the accommodation provided via this method at the above congresses.