Earlier this month a list was circulated to every club giving the details of those members for whom we either had an incorrect email address, or no email address at all.
We appreciate that some members don’t use email, and others will want to keep their address private, but it is very useful for us to have an email address where one is available. One instance relates to the forthcoming introduction of the General Data Protection Regulation (see this article) when we will need to contact every member. The more accurate email addresses we have, the fewer members we will need to contact by post, and the cheaper the whole exercise will be.
We are therefore very grateful to those clubs who have either updated some details, or have been in touch to provide some information.
If you have not yet done so, please help us by doing so by the end of the month, if possible.
Also, if they are deceased please also let us know so we can make a further note on our records.
If your club was the first to receive the information, and provided it to the EBU during the process by which they were registered as a new member, then you can edit it. This assumes, however, that the member has not subsequently ticked the preference on My EBU which restricts whether you can see and/or edit their information on their behalf.
If the information has come to be the system via another source, then you cannot edit it until the member has given you permission – e.g. if they were already an EBU member when they joined your club and all you had was their EBU number, you would only get a limited amount of information until you are permitted access by the member to their full details.
In some instances they may have subsequently provided you with their full information, and be happy for you to see/edit it on My EBU – but they would need to change their preference on My EBU to indicate that this is the case. We cannot make a blanket assumption that this is always the case.
If the member has given explicit permission for the information to be shared with us, but you can’t update it online through My EBU, then please forward the information to us and we will update it. You may also, at some point, wish to ask such members to change their setting on My EBU so you can edit it in future.
This enables you to store information which the member would not otherwise wish to share with the EBU – or they could have different email addresses for emails from your club and from the EBU, by having a different email on each system, etc.