Clubs

Welcome to the home page for Clubs!

This is where you will find all news which is relevant to EBU affiliated clubs.

We also produced a quarterly online newsletter for clubs - Club Management Focus - and past issues are collated here.

Since April 2010, the EBU has been funded through Universal Membership which means that anyone playing in an EBU-affiliated club (provided they are a member of that club) automatically becomes a member of the EBU and pays a small subscription amount each time they play.

If your club is not yet affiliated read about the Benefits of Affiliation. To affiliate download and complete the one of the following forms:

We hope affiliated clubs will choose to use the 'affiliated clubs logo'.

For a full directory of EBU affiliated clubs please visit the Club Directory.

The EBU is always available to give advice and assistance to affiliated clubs - please contact us on 01296 317200, or send us an email, with any questions you may have.

Similarly if you would like any information on the services we offer, and to find out more about the benefits of affiliation, please get in touch.

Club News

EBU Shop closed on 31st March

The EBU Shop will be closed on Friday 31st March for the annual stocktake. Sorry for any inconvenience this causes. Any orders placed online will be dispatched when the shop re-opens on Monday 3rd April.

Software installation underway

On Friday we began the installation our of new Membership Management system in the Aylesbury offices. This will be a substantial undertaking and so we ask our clubs and members for patience during the transition period.

The process necessitated a suspension to some activities which require access to our database. During the installation it will therefore not be possible for us, members, or club administrators/scorers, to do the following:

  • submit session files
  • update any members' information
  • process any competition entries or payments
  • access the members area of the website

Some other activities may also be affected. For more information please see this previous news item.

Please note that the EBU Shop will continue trading as normal during this period as it uses a parallel system.

We hope that all systems will be up and running again by the end of this week (24th March), but we will update this news item if we are working ahead of, or behind, schedule with any services.

Competition entries: During the time when the system is offline any entries will be taken with pen and paper, and no payment can be taken. Therefore we would prefer, if possible, that you delay making your entry until our systems are online again.

Club updates and submissions: If clubs have sessions to upload, or members' information to update, during this 'down period' please set them to one side and make the submission or update when the system comes back on line.

Thank you for your patience during this period, and we hope that the upgrade allows us to provide a better service to all members in future.

Friday 17th, 12:18 update: My EBU and the Members Area have now been taken offline. If you were logged on while it went down, you may see some erratic behaviour. Sorry about this.

New membership software to be introduced this week

We are now almost ready to install our new Membership Management system, Workbooks. This is not an easy transition – it is rather like a heart transplant operation, because this system is at the heart of everything we do for our membership.

The process will commence on Friday 17th March at midday; from that point until we are live we will be able to answer members’ queries but not undertake any updating of records of any description until we open up the new system. This means that the following transactions will be suspended:-

  • The submission of any session result files from any source from club, county or licenced event. As a result NGS grades will not be updated until the submission portal (My EBU) is reopened; this will be sooner than the system in general and may be quite fast, with just a day or two when it will not be possible, plus the weekend, of course. There will be no loss of data either for NGS or master points, merely a delay in updating them.
  • We will be unable to accept bookings in the normal way for any EBU events throughout this period but will be happy to record your booking requirements if you call the office for processing once the system becomes available.
  • We will not be able to undertake any membership data or financial updates until the process is complete, except for playing submissions, once switched on.

The key submission routes will be switched off when they are not available so that they cannot be accepted.

This migration will be a difficult time for all at the EBU office. Once we have agreed the migration of data and reopened for “business”, we will be working with a new system that is much less familiar to all than the one we have used for more than ten years, and thus we will be slower to process many things.

Our limited resources will be at full stretch and I hope that all of our members will exercise patience throughout this process so that we can get it done with the minimum of external pressure. We're confident that in the long run the new system will be a tremendous improvement to our administrative capabilities.

A message will be emailed to all known “submitters” in the hope that we inform all parties that may be affected. We would be grateful if clubs could bring this to the attention of their members so that they are particularly aware that NGS grades will not be updated until after we reopen.

What will change? The transition shouldn't affect many members, and most will not even notice anything different. One notable change is that we will finally be getting rid of the old Members Area, and replacing it fully with My EBU, which has been beta tested for almost two years now. At the same time, we will be releasing the last few features to My EBU which have been waiting until the launch of the new system:

  • Events bookings will be available to members.
  • Club scorers will be able to submit session files.
  • Clubs will be able to add members to their membership lists, and create new membership records.
  • KO events created using EBUKnockout will be able to be finalised.

The EBU Shop will remain open for business, both online and by telephone, so please feel free to keep shopping!

If there are any changes to this planned schedule, we will advise all parties.

Barry Capal
General Manager

February 2017

Winter 2017 Club Management Focus newsletter now available

The Winter 2017 edition of the Club Management Focus Newsletter is available now here.

It contains news, articles to help you in the running of your clubs, details of forthcoming events, and important information about club administration. If you need any advice, or have any suggestions for issues you would like covered in the next newsletter, then please don’t hesitate to contact us.